Your Cloud AMS Internet Member Services (IMS) accounts receivable batches have a unique batch prefix that differentiates them from your local Cloud AMS in-house batches.
This IMS batch prefix can be used to create a maximum of 999 batches. Cloud AMS automatically assigns your IMS batches in sequential order daily, weekly, or monthly depending on your batch frequency setup.
If the number of batches exceeds 999, Cloud AMS will insert asterisks for the batch ID. It is very important to change the IMS AR batch prefix well before the system exceeds 999.
Any IMS AR batch IDs that end with asterisks will contain faulty data. Periodically check your Batch Form to monitor your IMS web batch ID numbers.
Once the IMS batch ID approaches approximately 980, it is a good idea to change the batch ID prefix.
Managers > Internet Member Services > IMS Setup Form > highlight the appropriate IMS Association and then click the Service button.
Click on the Service Code “AR” and then click the Accounting Setup button.
The Batch Prefix is assigned in the IMS Accounting Service Setup Form. Type in a new 2-digit or 3-digit batch prefix.
Note: Make sure to never assign the same batch prefix twice. It is a good idea to check all of your IMS services that have an accounting setup to verify that you are not using a batch prefix that is currently in use by another service.
